Privacy Notice

The Anna Freud National Centre for Children and Families, a registered mental health charity, is the Data Controller for this website and this notice informs you how we may use any personal data we collect about you when participating in/using this website. We are registered with the Information Commissioner’s Office.  Registration number: Z479393X

If you have any questions about the content of this notice you can contact us at:

Anna Freud National Centre for Children and Families

12 Maresfield Gardens

London NW3 5SU

info@annafreud.org

020 7794 2313

 

Our Data Protection Officer is

Susan Henry

DPO@annafreud.org

020 7794 2313

 

We are working with additional organisations named here who are Data Processors of your data.

 

Mailchimp,

We use Mailchimp to collect contact details for our newsletter mailing list, their privacy notice is here

Google LLC,

We use Google forms to collect expressions of interest in training programmes, their privacy notice is here

Eventbrite,

We use Eventbrite to gather contact details for event management, their privacy notice is here

SurveyMonkey,

We use surveymonkey to gather contact details and information on specific subjects in relation to work we are undertaking, their privacy notice is here

 

Why we collect your data and what we do with it

We are collecting your personal data because

You have consented to receive our newsletter and have supplied your email address for that purpose. We will send our newsletter to you bimonthly.

You have supplied your contact details and information about your background and profession in order to express an interest in training programs that we run, and we will inform you about in future.

You have expressed an interest in a specific training programme and we are sending you an application form to complete.

You have supplied your contact details in order to sign-up for an event which you plan to attend so that we can issue you a ticket and update on any alterations to the event

 

Lawful basis for processing your data

Our legal basis, under the General Data Protection Regulation (GDPR) (EU) 2016/679, for this data collection and processing is

6(1)(a) – Consent of the data subject, for newsletters

6(1)(f ) – Necessary for the purposes of legitimate interests pursued by the controller or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject. For expressions of interest in the training and events we offer

Where we collect Special Category data, sensitive personal information such as details of your health we do so with additional lawful bases.

9(2)(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 may not be lifted by the data subject;

9(2)(e) processing relates to personal data which are manifestly made public by the data subject;

9(2)(j) processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the

These are all explained in detail on the Information Commissioner’s Office website

 

We collect the of these categories of people:

Training and academic course applicants, attendees and graduates

Applicants for AFNCCF run academic courses

Alumni

Visitors to AFNCCF websites

 

Sharing your data

We may or will share data with the following parties:

Kings College London, Strand, London WC2R 2LS

University College London, Gower Street, London WC1E 6BT

I would explain why you are sharing with them

Also need standard sharing detail, if required by law, or in safeguarding circs etc.

 

Where we keep your data

We do not ordinarily transfer your data outside of the EEA, but where we do we will ensure recipients handle it with appropriate care and only use it for these stated purposes.

Our IT Support company may provide support from outside the European Economic Area, which may result in your personal data being transferred outside the European Economic Area. We have a contract in place to ensure this is legally compliant and secure.

 

How long we keep your data

Contact details for newsletters will be retained until you unsubscribe.

Contact and personal details supplied for expressing interest in trainings or job vacancies will be retained for 2 years and then permanently deleted.

Your data rights

The GDPR has been written to ensure that your rights are central to how organisations manage your data. You have certain rights, depending on the basis for processing, that you can exercise at any time.

  1. The right to be informed – this privacy notice informs you about why and how we use your information
  2. The right of access – you may ask us for a copy of the information we hold about you
  3. The right to rectification – if any data about you is inaccurate or out of date you can ask us to correct it
  4. The right to erasure – in certain circumstances you can ask us to delete your data
  5. The right to restrict processing – in certain circumstances you can ask us to stop processing your data
  6. The right to data portability – an easily transferable copy of your data, this usually refers to IT services, but we can provide a copy.
  7. The right to object – this right particularly applies to direct marketing but we don’t use your data for that purpose
  8. Rights in relation to automated decision making and profiling – we don’t use these

You can find more information about your individual rights on the website of the Information Commissioners Office here and can contact the Data Protection Officer (DPO@annafreud.org 020 7794 2313) if you want to discuss these rights or make a request to see your data.

Subject Access Requests

 

You have a right to see all the information that we keep about you. This is called a subject access request, AFNCCF guidance here. You should contact the HR department if you want to make a request.

 

Withdrawing your consent

Where we rely on Consent to process your data, you are entitled to withdraw your consent at any time and we will stop processing your data for that purpose You can contact us to ask us to remove your from the list or can follow the unsubscribe instructions in the newsletter emails.

 

Consequences of not providing data

You do not have to provide all the information requested and as long as you provide your email address we will be able to add you to our newsletter mailing list. However, if you do provide all information requested we will be able to provide more tailored information that is likely to be of interest to you.

You do not have to provide all the information requested when expressing interest in training programmes, however, if you do we will be better able to provide details of training and employment opportunities more tailored to your requirements.

We do not use profiling or automated decision making when processing your data for any purpose

In Summary

We apologise for the length of this Privacy Notice, we are legally obliged to tell you a lot of things about your rights and our responsibilities when we process your personal information.

A shorter version of this notice is available at the Centre and any staff member can talk you through the notice and your data rights if you have any questions.